• Each Department is to establish a procedure to ensure that all employees update on an annual basis their employee profiles and emergency contact information.
• Each Department must designate their employees as either Department Essential or EOC Essential.
• Each Department must designate a primary, secondary, and tertiary Department Preparedness Liaison.  Please contact OEM at 305-468-5400 for a copy of the Emergency Contact Form.

Employees with access to a County network-connected computer can access and update their information.  Only DPRs and Department Preparedness Liaisons (DPLs) have full access to their department’s Blue Book database.  DPRs and DPLs have the ability to generate reports and update any employee’s profile or contact emergency.  

DPLs and DPRs have been given full access to their department’s bluebook database with the capability to update employee’s profile and emergency contact information, as well as generate reports.  The form can be filled out by the employee and forwarded to the designated contact person within their department for entering data onto the Bluebook.  A copy of the form can be downloaded from:  http://www.miamidade.gov/oem/DAE.asp

As the DAE liaison with DEM&HS, DPLs have been designated the department’s custodian of the Blue Book.  Additionally, DPRs have also been granted full access given their departmental role.  A listing of department DPLs can be downloaded from: http://www.miamidade.gov/oem/DAE.asp

Each department is responsible for designating their employees Department or EOC essential.  Department essential employees are required to report to their regular work assignment to assist with the department’s role in the pre- and post-recovery effort. 

Employees designated as EOC essential are part of the Disaster Assistance Employee (DAE) Program.  All DAEs are required to assist in the County’s disaster response efforts.  Roles may be pre-assigned or assigned as the situation dictates. 

Should an employee’s work title, home address or designation as Department or EOC essential be listed incorrectly, the employee must contact their department DPR.  The DPR will generate a PCD with updated information which will populate the Blue Book.

• Click on the bluebook link: http://intra.miamidade.gov/bluebook/. This will open the application in your web browser. 
• Enter your Username and Password. See details below. 
  • Username: Enter either network username or employee id (located on ID badge, right next to your picture and also on your pay stub). 
  • Password: If this is the first time accessing this application, enter your social security #. You will be prompted to change it.
• Update your information in tabs “My Profile” and “Emergency Contact” only.
• Some fields can’t be modified (like Home Address). If this information is incorrect, please call your Personnel Section for updates via PCD.
• Make sure to click the “Update” button (located on the mid-top left hand corner of the form) after modifying each page.
• When done, click on the “Logout” label located on the upper-left portion of the form.

If the employee is still having problems after following the above instructions, they are to contact 311 for assistance.